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Epa 608 recordkeeping requirements (15 figures)

The HVAC Software Compliance Requirements carries 15 published figures read from 1 source's own page, from 10 to 365 day, read 8 November 2026.

10 to 365 day Range of the published figures 15 published figures, not one market: read the rows
15 Published figures from 1 source page, read 9 Nov 2026
5 of 11 Sources read that publish one 46% publish a figure at all
  1. eCFR 40 CFR part 82 subpart F365 day
  2. eCFR 40 CFR part 82 subpart F180 day
  3. eCFR 40 CFR part 82 subpart F180 day
  4. eCFR 40 CFR part 82 subpart F120 day
  5. eCFR 40 CFR part 82 subpart F120 day
  6. eCFR 40 CFR part 82 subpart F30 day
  7. eCFR 40 CFR part 82 subpart F30 day
  8. eCFR 40 CFR part 82 subpart F30 day
  9. eCFR 40 CFR part 82 subpart F30 day
  10. eCFR 40 CFR part 82 subpart F30 day
  11. eCFR 40 CFR part 82 subpart F30 day
  12. eCFR 40 CFR part 82 subpart F30 day
Every published figure, highest first; the top 12 of 37.
Table view
RowValue
eCFR 40 CFR part 82 subpart F365 day
eCFR 40 CFR part 82 subpart F180 day
eCFR 40 CFR part 82 subpart F180 day
eCFR 40 CFR part 82 subpart F120 day
eCFR 40 CFR part 82 subpart F120 day
eCFR 40 CFR part 82 subpart F30 day
eCFR 40 CFR part 82 subpart F30 day
eCFR 40 CFR part 82 subpart F30 day
eCFR 40 CFR part 82 subpart F30 day
eCFR 40 CFR part 82 subpart F30 day
eCFR 40 CFR part 82 subpart F30 day
eCFR 40 CFR part 82 subpart F30 day
  1. 1010 to 69
  2. 269 to 128
  3. 2128 to 188
  4. 188 to 247
  5. 247 to 306
  6. 1306 to 365
Where the 15 published figures fall, day, in six equal bands from the lowest to the highest.
Bands
BucketValue
10 to 6910 figures
69 to 1282 figures
128 to 1882 figures
188 to 2470 figures
247 to 3060 figures
306 to 3651 figure

5 of the 11 named sources read in full publish a figure; 6 publish none, read 8 November 2026.

By requirement

BreakdownMedianRangeSources
requirement 25c-property-cap1,200 USD (one figure)one figure, no range1
requirement annualizing-period365 day (one figure)one figure, no range1
requirement leak-rate-threshold35 % (one figure)one figure, no range1
requirement leak-notification-window30 day (one figure)one figure, no range1
requirement repair-extension120 day (one figure)one figure, no range1
requirement verification-test-window30 day (one figure)one figure, no range1
requirement leak-report-threshold125 % (one figure)one figure, no range1
requirement 25c-annual-cap3,200 USD (one figure)one figure, no range1
requirement 25c-heat-pump-cap2,000 USD (one figure)one figure, no range1
requirement record-retention3 year (one figure)one figure, no range1
requirement disposal-signed-statement-retention3 year (one figure)one figure, no range1
requirement disposal-evacuation-record-retention3 year (one figure)one figure, no range1
requirement leak-rate-threshold-commercial-refrigeration20 % (one figure)one figure, no range1
requirement leak-rate-threshold-industrial-process30 % (one figure)one figure, no range1
requirement leak-rate-threshold-comfort-cooling10 % (one figure)one figure, no range1
requirement leak-repair-deadline30 day (one figure)one figure, no range1
requirement repair-presumption-period12 month (one figure)one figure, no range1
requirement initial-verification-test-deadline30 day (one figure)one figure, no range1
requirement follow-up-verification-window10 day (one figure)one figure, no range1
requirement repair-extension-cap180 day (one figure)one figure, no range1
requirement leak-repair-window30 day (one figure)one figure, no range1
requirement repair-extension-request-deadline30 day (one figure)one figure, no range1
requirement repair-revised-completion-notice30 day (one figure)one figure, no range1
requirement leak-inspection-frequency-500lb3 month (one figure)one figure, no range1
requirement leak-inspection-relief-period1 year (one figure)one figure, no range1
requirement automatic-leak-detection-alert-threshold10 % (one figure)one figure, no range1
requirement retrofit-retirement-plan-deadline30 day (one figure)one figure, no range1
requirement retrofit-retirement-completion-deadline1 year (one figure)one figure, no range1
requirement retrofit-relief-request-window180 day (one figure)one figure, no range1
requirement retrofit-extension-request-deadline7 month (one figure)one figure, no range1

Every figure, with its source

One row per published figure: the figure as the source's own page publishes it, the page, and the day it was read. A figure that is not on a page we read is not on this one.

SourceFigureBreakdownRead
IRS Publication 5967 (25C)3,200 USD25c-annual-cap2026-11-08
IRS Publication 5967 (25C)2,000 USD25c-heat-pump-cap2026-11-08
IRS: Energy Efficient Home Improvement Credit (25C)1,200 USD25c-property-cap2026-11-07
eCFR 40 CFR part 82 subpart F365 dayannualizing-period2026-11-07
eCFR 40 CFR part 82 subpart F180 dayrepair-extension-cap2026-11-07
eCFR 40 CFR part 82 subpart F180 dayretrofit-relief-request-window2026-11-07
EPA: recordkeeping and reporting requirements for stationary refrigeration125 %leak-report-threshold2026-10-24
eCFR 40 CFR part 82 subpart F120 dayrepair-extension2026-11-07
eCFR 40 CFR part 82 subpart F120 dayretrofit-install-after-delivery2026-11-07
eCFR 40 CFR part 82 subpart F35 %leak-rate-threshold2026-11-07
eCFR 40 CFR part 82 subpart F30 dayleak-notification-window2026-11-07
eCFR 40 CFR part 82 subpart F30 dayverification-test-window2026-11-07
eCFR 40 CFR part 82 subpart F30 %leak-rate-threshold-industrial-process2026-11-07
eCFR 40 CFR part 82 subpart F30 dayleak-repair-deadline2026-11-07
eCFR 40 CFR part 82 subpart F30 dayinitial-verification-test-deadline2026-11-07
eCFR 40 CFR part 82 subpart F30 dayleak-repair-window2026-11-07
eCFR 40 CFR part 82 subpart F30 dayrepair-extension-request-deadline2026-11-07
eCFR 40 CFR part 82 subpart F30 dayrepair-revised-completion-notice2026-11-07
eCFR 40 CFR part 82 subpart F30 dayretrofit-retirement-plan-deadline2026-11-07
eCFR 40 CFR part 82 subpart F30 dayretrofit-revised-completion-notice2026-11-07
eCFR 40 CFR part 82 subpart F30 weekcustom-built-delivery-threshold2026-11-07
eCFR 40 CFR part 82 subpart F30 weekfederal-procurement-delivery-threshold2026-11-07
eCFR 40 CFR part 82 subpart F30 weekradiological-contamination-delivery-threshold2026-11-07
eCFR 40 CFR part 82 subpart F20 %leak-rate-threshold-commercial-refrigeration2026-11-07
eCFR 40 CFR part 82 subpart F18 monthretirement-exempt-substitute-period2026-11-07
eCFR 40 CFR part 82 subpart F12 monthrepair-presumption-period2026-11-07
eCFR 40 CFR part 82 subpart F10 %leak-rate-threshold-comfort-cooling2026-11-07
eCFR 40 CFR part 82 subpart F10 dayfollow-up-verification-window2026-11-07
eCFR 40 CFR part 82 subpart F10 %automatic-leak-detection-alert-threshold2026-11-07
eCFR 40 CFR part 82 subpart F7 monthretrofit-extension-request-deadline2026-11-07

The sentence each figure was read from (37)
  • IRS Publication 5967 (25C), read 2026-11-08: The total annual credit that can be claimed is $3,200.
  • IRS Publication 5967 (25C), read 2026-11-08: Total Annual Credit Limits $2,000 (for heat pumps, heat pump water
  • IRS: Energy Efficient Home Improvement Credit (25C), read 2026-11-07: $1,200 for energy efficient property costs and certain energy efficient home improvements, with limits on exterior doors ($250 per door and $500 total), exterior windows and skylights ($600) and home energy audits ($150) $2,000 per year for qualified heat pumps, water heaters, biomass stoves or biomass boilers
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Take the shorter of the number of days that have passed since the last day refrigerant was added or 365 days and divide that number by 365 days;
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Additional time is permitted up to 30 days after receiving delivery of the necessary components, not to exceed 180 days (or 270 days if an industrial process shutdown is required) from the date the appliance exceeded the applicable leak rate.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (ii) The owner or operator may request that EPA relieve it of the obligation to retrofit or retire an appliance if the owner or operator can establish within 180 days of the plan's date that the appliance no longer exceeds the applicable leak rate and if the owner or operator agrees in writing to repair all identified leaks
  • EPA: recordkeeping and reporting requirements for stationary refrigeration, read 2026-10-24: Owners or operators must submit a report to EPA for any appliance containing 50 or more pounds of ozone-depleting refrigerant that leaks 125 percent or more of the full charge in a calendar year.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Owners or operators who obtain an extension pursuant to this section or elect to utilize the additional time provided in paragraph (i)(2)(i) of this section, must conduct all necessary leak repairs, if any, that do not require any additional time beyond the initial 30 or 120 days.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: The appliance or appliance components must be installed within 120 days after receiving delivery of the necessary parts; or
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Repairs must bring the annual leak rate to below 35 percent.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Such notification must be made within 30 days of discovering the leaks.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: The follow-up verification test shall be conducted within 30 days of completing the repairs or within 30 days of bringing the appliance back on-line, if taken off-line, but no sooner than when the appliance has achieved normal operating characteristics and conditions.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (ii) 30 percent leak rate for industrial process refrigeration equipment; and
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Owners or operators must identify and repair leaks in accordance with this paragraph within 30 days (or 120 days if an industrial process shutdown is required) of when refrigerant is added to an appliance exceeding the applicable leak rate in paragraph (c) of this section.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Unless granted additional time, an initial verification test must be performed within 30 days (or 120 days if an industrial process shutdown is required) of an appliance exceeding the applicable leak rate in paragraph (c) of this section.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (2) Repairs to leaks that the technician has identified as significantly contributing to the exceedance of the leak rate and that do not require additional time must be completed and verified within the initial 30 day repair period (or 120 day repair period if an industrial process shutdown is required);
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (4) The owner or operator must request an extension from EPA at the address specified in paragraph (m) of this section within 30 days (or 120 days if an industrial process shutdown is required) of the appliance exceeding the applicable leak rate in paragraph (c) of this section.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: If the estimated completion date is to be extended, a new estimated date of completion and documentation of the reason for that change must be submitted to EPA within 30 days of identifying that the completion date must be extended.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (1) The owner or operator must create a retrofit or retirement plan within 30 days of:
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: If the estimated completion date is to be revised, a new estimated date of completion and documentation of the reason for that change must be submitted to EPA at the address specified in § 82.157(m) within 30 days.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (ii) The new or the retrofitted equipment is custom-built as defined in this subpart and the supplier of the appliance or one of its components has quoted a delivery time of more than 30 weeks from when the order is placed.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (i) A delivery time of more than 30 weeks from the beginning of the official procurement process is quoted due to complications presented by the Federal agency appropriations and/or procurement process;
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (ii) The appliance is located in an area subject to radiological contamination and creating a safe working environment will require more than 30 weeks; or
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (i) 20 percent leak rate for commercial refrigeration equipment;
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: Owners or operators of commercial refrigeration, industrial process refrigeration, comfort-cooling, or other equipment are automatically allowed 18 months to retire an appliance if the replacement appliance uses a substitute refrigerant exempted under § 82.154(a).
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: This must be confirmed by the leak rate calculation performed upon the next refrigerant addition. The leaks will be presumed to be repaired if there is no further refrigerant addition for 12 months after the repair or if the leak inspections required under paragraph (g) do not find any leaks in the appliance.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (iii) 10 percent leak rate for comfort cooling appliances or other appliances with a full charge of 50 or more pounds of refrigerant not covered by (c)(2)(i) or (ii) of this section.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: A follow-up verification test must be performed within 10 days of the successful initial verification test or 10 days of the appliance reaching normal operating characteristics and conditions (if the appliance or isolated component was evacuated for the repair(s)).
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (ii) For a system that monitors its surrounding in a manner other than detecting refrigerant concentrations in air or monitor conditions of the appliance, the system must automatically alert the owner or operator when measurements indicate a loss of 50 pounds of refrigerant or 10 percent of the full charge, whichever is less.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: The request must be submitted to EPA at the address specified in § 82.157(m) within seven months of discovering the appliance exceeded the applicable leak rate.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: All records must be kept for three years.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: The final processor of a small appliance, MVAC, or MVAC-like appliance must keep a copy of all the signed statements or contracts obtained under paragraph (b)(2) of this section on site, in hard copy or in electronic format, for three years.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: As of January 1, 2018, technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records documenting the following for three years:
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: ommercial refrigeration and industrial process refrigeration appliances with a full charge of 500 or more pounds, leak inspections must be conducted once every three months until the owner or operator can demonstrate through the leak rate calculations required under paragraph (b) of this section that the appliance has not leaked i
  • GOV.UK: checking F gas equipment for leaks, read 2026-10-26: For example, with a leak detection system you must check a product that contains F gas equivalent to 5 tonnes of carbon dioxide every 2 years.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: ate through the leak rate calculations required under paragraph (b) of this section that the appliance has not leaked in excess of the applicable leak rate for one year.
  • eCFR 40 CFR part 82 subpart F, read 2026-11-07: (i) Unless granted additional time, all work performed in accordance with the plan must be finished within one year of the plan's date (not to exceed 13 months from when the plan was required in paragraph (h)(1) of this section).

Read in full, publishes no figure

6 named sources were read in full on the dates shown and print no usable figure. They are counted, never filled in.

Methodology

Every row is a verbatim sentence read from the named source's own page through our fetch service on the date shown, hash-pinned to the stored read (the sha of the page's visible text; the raw page is mirrored to R2).

5 of the 11 named sources that could be read published a usable figure; 6 published none and are recorded as not published, never filled in; 0 could not be read (blocked, dead or unreachable) and count nowhere.

The headline figures (median, minimum, maximum, quartiles) are over ONE figure per source for each breakdown it prices, in day (a source's median where its page yielded several accepted sentences for one breakdown), so a page that gives figures for several breakdowns gives one for each and N counts 15 figures, never sentences; 114 candidate sentence(s) were refused by a reviewer with the reason recorded.

The fuller derivation this dataset is chartered to grow into (not yet what the figures above are; they are each source's own published figure as read): one row per jurisdiction per requirement: what must be recorded, by whom, for how long, at what threshold, quoted verbatim from the authority with its effective date - then joined to the board so a reader sees WHICH products state they produce it; the derived figure is the count of requirements a given platform covers, and changed-since, which is the news every time a threshold moves (the 2026 section 608 thresholds did)

114 candidate sentences on these pages were refused by a reviewer; each refusal and its reason is recorded in the review ledger.

Sources (11)
Cite or embed this figure

The HVAC Software Compliance Requirements carries 15 published figures read from 1 source's own page, from 10 to 365 day, read 8 November 2026.

5 of the 11 named sources read in full publish a figure; 6 publish none, read 8 November 2026.

HVAC Software Compliance Requirements, requirement 25c-property-cap: median 1,200 USD across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement annualizing-period: median 365 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-rate-threshold: median 35 percent across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-notification-window: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement repair-extension: median 120 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement verification-test-window: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-report-threshold: median 125 percent across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement 25c-annual-cap: median 3,200 USD across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement 25c-heat-pump-cap: median 2,000 USD across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement record-retention: median 3 year across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement disposal-signed-statement-retention: median 3 year across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement disposal-evacuation-record-retention: median 3 year across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-rate-threshold-commercial-refrigeration: median 20 percent across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-rate-threshold-industrial-process: median 30 percent across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-rate-threshold-comfort-cooling: median 10 percent across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-repair-deadline: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement repair-presumption-period: median 12 month across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement initial-verification-test-deadline: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement follow-up-verification-window: median 10 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement repair-extension-cap: median 180 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-repair-window: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement repair-extension-request-deadline: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement repair-revised-completion-notice: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-inspection-frequency-500lb: median 3 month across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement leak-inspection-relief-period: median 1 year across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement automatic-leak-detection-alert-threshold: median 10 percent across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retrofit-retirement-plan-deadline: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retrofit-retirement-completion-deadline: median 1 year across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retrofit-relief-request-window: median 180 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retrofit-extension-request-deadline: median 7 month across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retrofit-revised-completion-notice: median 30 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retirement-exempt-substitute-period: median 18 month across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement custom-built-delivery-threshold: median 30 week across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement retrofit-install-after-delivery: median 120 day across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement federal-procurement-delivery-threshold: median 30 week across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement radiological-contamination-delivery-threshold: median 30 week across 1 source, read 8 November 2026.

HVAC Software Compliance Requirements, requirement gb-fgas-leak-check-frequency: median 2 year across 1 source, read 8 November 2026.

Cite as: "hvacsoftwarepicker.com HVAC Software Compliance Requirements", updated 2026-11-09, https://hvacsoftwarepicker.com/datasets/hvac-software-compliance-requirements/.

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10 to 365 day

15 published figures, HVAC Software Compliance Requirements, across 1 source, read 8 November 2026

Source: hvacsoftwarepicker.com HVAC Software Compliance Requirements

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Download the CSV (37 rows, computed 2026-11-09)

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Questions this data answers

What must the software produce for the job to be lawful and claimable: an ACCA-approved load calculation, a section 608 refrigerant record, 25C documentation, a GB F-Gas log?

The HVAC Software Compliance Requirements carries 15 published figures read from 1 source's own page, from 10 to 365 day, read 8 November 2026.

Where do the figures in the HVAC Software Compliance Requirements come from?

Every figure is quoted from its source's own page and dated (last read 8 Nov 2026). 11 named sources were read and 5 publish a figure; the 6 that publish none are recorded as not published, never estimated.

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